Chesham  Bois Catholic Players Privacy Policy (updated May 18th 2018)

This site is owned and operated by Chesham Bois Catholic Players (CBCP) and its administrators, who are committed to respecting the privacy of its members and the visitors to this site.  You can contact us by emailing cbcplayers@hotmail.com.

  1. What personal information we collect from you

The personal data collected and used by us is mainly supplied by you, the service user, and will vary according to the reason contact was made.  The different types of personal information will vary depending on your status, for example whether you are a CBCP member, hiring or purchasing items or tickets, requesting information or on our publicity mailing list.  The information may include name, phone number, title, postal address, email address, information for publication (i.e. review).  In addition information from members may also include:  Membership subscriptions and dates paid, your photograph, your biography for production programmes, date of birth.

  1. What we do with the information we gather and why do we use it?

Access to personal information within CBCP is only given to those who strictly need to use it to provide the agreed services as detailed below or to send you information via our mailing list if you have subscribed.  Your personal information will not be disclosed to any third parties, unless we are required to do so by law.

Those who are on our publicity mailing list or those requesting information:

We will use your information to respond to your query or tell you about our forthcoming shows and events that are likely to be of interest to you.  This is called ‘Legitimate Interest’.  Those on our publicity mailing list have requested to join and given their consent. They can unsubscribe at any time by emailing publicitycbcp@gmail.com.

Those who are CBCP Members:

We will use your information to fulfil our obligations to you as a member – to send you newsletters, emails and letters to give you details relating to CBCP and their forthcoming productions and events.

Those who are CBCP Committee members:

Committee members’ name, address and date of birth are obtained in accordance with current legal charity regulations.

  1. Who might we share your data with

We will not sell your data to any third party.  We may disclose personal data to our insurers and/or professional advisers insofar as reasonably necessary for fulfilling the contract or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

Members’ data

Your information will be shared with our committee members and CBCP production team members to facilitate productions and events.  Your name and possibly your photograph and biography may appear in our show publicity material, programmes and newsletters.  You will be aware that our show programmes are public documents and that our newsletters are shared amongst our membership.  This use is in our ‘Legitimate Interest’.

Name and contact information may also be shared with other members via a membership list if consent is given by the member concerned.  This consent can be withdrawn at any time by emailing cbcplayers@hotmail.com.

Committee members’ data

Information relating to Committee members as detailed in section 2 are sent to the Charities Commission when lodging our Annual Report in accordance with current legal regulations.

Transactional data:  Ticket sales, sales and hire of goods

Financial transactions relating to our ticket sales and online stores may be handled by our services providers Paypal and Ticketsource.  We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds:

Ticketsource –  https://www.ticketsource.co.uk/kb/terms-of-use/customer-data-privacy-policy

  1. International transfers of your personal data

There may be some circumstances where your personal data may be transferred to third-party hosting services in countries outside the European Economic Area (EEA) but will be protected by appropriate safeguards.  For example, transfers to USA will be protected by EU-US Privacy Shield Framework and the Swiss-US Privacy Shield.  You acknowledge that personal data that you submit for publication may be available, via the internet, around the world.  We cannot prevent the use (or misuse) of such personal data by others.

 Europe based third parties privacy policy (outside UK):

USA based third parties privacy policies:

  1. How long will we keep your information for?

CBCP will retain your information for the length of time necessary for us to provide you with the agreed services or request.

Records held for publicity mailings will be reviewed every two years. Consent can be withdrawn at any time.

Members personal information will be retained by CBCP during membership and until the AGM following expiration of their membership – unless written consent is given by the members concerned to retain their information indefinitely.  Consent can be withdrawn at any time.

Information relating to financial transactions will be kept for 7 years where such retention is necessary.

  1. Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

We take the security of your data seriously. We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.  Our computers and phones are password protected and paperwork is kept in a locked cabinet with no public access

  1. Links to other websites

Our website may contain links to other websites – for example to a Box Office website.  Once you have used these links to leave our site, you should note that we do not have any control over the other website.  Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy.

  1. Cookies

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser.  The identifier is then sent back to the server each time the browser requests a page from the server.  Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.  Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Cookies used by CBCP

Details can be found here cbcplayers.co.uk – http://www.cbcplayers.co.uk/?page_id=3329

Cookies used by service providers

We use a number of service providers who may use cookies to enable proper administration of our business OR the performance of a contract.  Blocking all cookies will have a negative impact upon the usability of many websites.

You can view the cookie policy of this service provider at the links below:

  1. Your rights and controlling your personal information

Your principal rights under data protection law are:

(a)      the right to access;

(b)      the right to rectification;

(c)      the right to ‘be forgotten’;

(d)      the right to restrict processing;

(e)      the right to object to processing;

(f)      the right to data portability;

(g)      the right to complain to a supervisory authority; and

(h)      the right to withdraw consent.

You have the right to request a copy of the personal information we hold about you in a Subject Access Request.  To do this or if you have any concerns about our use of your information please contact the CBCP Secretary in writing at cbcplayers@hotmail.com.  You can also contact the Information Commissioner’s Office ico.org.uk.  If you believe that any information we are holding on you is incorrect or incomplete please contact us as soon as possible.  We will promptly correct any information found to be incorrect.  We will confirm your identity (by having sight of a driving licence or passport) to confirm your identity before providing you with details of any personal information we may hold about you.

If you wish to be removed from a publicity mailing list please email publicitycbcp@gmail.com.

  1. Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements.  If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will notify you.

All content on this site is owned and subject to the copyright of Chesham Bois Catholic Players and their photographers, designers, writers and contributors and it is forbidden to use this site or the content from it for commercial gain or any other use without written permission. Chesham Bois Catholic Players will not be held responsible or liable for any submissions to this site, commercial or otherwise.  Whilst we try to ensure all the information on this site is correct, we cannot assume any liability for any errors and no claims of damages will be entered into.